To enable enhanced reporting on how Cash Payments have been taken, the ability to add defined
Payment Types to a Payment Method has been added.
Within Accounts > Nominal Ledger > Ledger Parameters, a menu item labelled ‘Payment Types’
will be available:
From this parameter screen, users have the ability to select a Payment Method to create types of
Payment for the selected method.
The screen provides the following functionality:
Fields:
• Payment Method Dropdown: This allows users to select which Payment Method they want to
create a Payment Type against. The following Payment Methods are not displayed; Cashier,
Cash on Delivery and Card (if integrated Card is enabled for the Division)
• Payment Type: This allows the user to describe the type of payment being taken. For example,
Mobile Pay, Apple Pay, Google Pay etc.) When amending this, this field is read only.
• Active: This allows the user to determine if the heading is active or not.
Actions:
• Accept: Validates the heading information and saves the entered information
• Clear: Will clear the entered information without saving
• Drilling (Double Clicking) onto a Payment Type: Loads the payment type back into the payment
type fields for amendment. The only fields that can be amended is the active flag to ensure
reporting on daybooks are correct.
The System will prevent duplicate Payment Type headings from being created for the same Payment
Method.
The Payment Type formerly known as ‘Unknown’ has now been relabeled to ‘Other’. This method can
then be used in conjunction with Payment Types to provide greater payment breakdown information for
reconciliation of the till. This amendment means the Payment pop up window through out the DMS will
show ‘Other’ rather than ‘Unknown’ for selection. The End of Day Daybook reports will also show ‘Other’
rather than ‘Unknown’.
When selecting a Payment Method in the Payment pop up window, if the method has Payment Types
attached, the following amendments will take place:
A new field called ‘Type’ will be displayed:
The list of attached Payment Types from the Payment type parameter will be displayed in the
Type drop down.
• The Payment Types are displayed in the order of setup in the parameters.
• The type(s) selected will be associated as the Payment Information on the documents is
produced.
This change affects the following areas within the DMS:
• Workshop Invoices
• Workshop Credit Notes
• Workshop Cash On Delivery payments from the End of Day Report
• Parts Invoices
• Parts Credit Notes
• Parts Cash on Delivery payments from the End of Day Report
• EPOS Invoices
• EPOS Credit Notes
When taking a Vehicle or Workshop Deposit, if users select a Payment Method that has associated
Payment Types, users will now have to capture the Payment Type associated to the Deposit, before
being able to proceed:
The Payment Type field will only be displayed if the selected Payment Method has attached Payment
Types.
It is mandatory to select a Payment Type if the setup against the selected Payment Method.
The types are displayed in the priority order setup in the Payment Type parameters.
The printed deposit documentation will show the Payment Type recorded. If there is no payment type
associated to the payment method, then only the payment method will be displayed.