Question
How do I Take a Voucher Payment?
Answer
There is a parameter within the sales ledger transaction account parameters to set the voucher nominal code to be used if you want to utilise the voucher payment method type. Within Accounts > Sales Ledger > Ledger Parameters > Transaction Parameters, there is now the parameter named Voucher Nominal Code;
Once the voucher nominal is set, the voucher payment type will be available for selection during the invoicing process.
You can turn this off also by deleting the Nominal Code from this parameter screen.
When invoicing, the payment type of Voucher will now be available to select;
When the voucher option is used, you will have the ability to capture the Voucher number;
If the voucher number has been previously used, the system will validate that this was used previously and you will receive the below message;
You are able to use the Voucher type as a full or partial payment.
The payment type of voucher will also appear on the invoice;
Full
Partial
Once a payment has been made using the payment method of voucher, this can be reviewed on the daybook.
Postings within the Sales Ledger and Nominal Ledger will display as stated within the Workshop Voucher Payment section of this guide.
The above is also applicable to the EPOS module. The payment method of voucher will display within the Current Till Total and the Cash Up.
When producing a Parts credit note, the voucher payment method will be available as a payment type to credit. However, it will not prompt for the voucher number to be confirmed.
When processing a Parts cash on delivery invoice via the end of day daybook report, the payment method of voucher will not be displayed. Validation of the voucher number needs to be confirmed before delivery to the customer, so would not be valid as the payment is recorded after the delivery has taken place.