The Vehicle Nominal Codes can be accessed by going into Vehicles - Parameters - Parameters - Nominal Codes.
The nominal codes entered here are mandatory for the vehicle module to be used as it creates the link between the vehicle ledger and the nominal ledger.
To assign a nominal code to one of the categories you need to press amend then click on the search icon and enter the relevant nominal code.
Tax Input: Debited when a used vehicle is purchased or the VAT invoice from a supplier is posted on a new vehicle
Tax output: Credited when a VAT qualifying new or used vehicle is sold.
Creditors: Credited when an adopted new or used vehicle is brought into stock. This is also where VED/RFL creditors and HP settlements go.
Debtors: Debited when a vehicle is invoiced
VED: This is not in use
Deposits: Credited when a vehicle deposit is taken, debited at the point of invoice.
Imported receipts suspense: Debited when imported vehicle receipts are uploaded via the imports routine in stock management
Special scheme tax: Credited when a used margin vehicle is sold
Consignment suspense tax: Debited when a new vehicle has costs confirmed with a status of adopted and no VAT invoice is posted. Also debited when a sale invoice for a consignment vehicle is raised.
Consignment creditors: Credited when costs are confirmed on a new vehicle with a status of consignment.
Consignment Stock: Debited when costs are confirmed on a new vehicle with a status of consignment
Consignment pre payments: Not in use
Deposits cash: Provides a daily cash control for deposits, debited at point of vehicle deposit being recorded on the system.
Imported payments suspense: Credited when imported vehicle payments are uploaded via the stock management imports routine.
New/Used stock vehicles: Debited when a vehicle is brought into stock with costs confirmed and status of adopted
Delivery: Debited when a vehicle is brought into stock with costs confirmed and a status of adopted. Not applicable for used vehicles, the vehicle stock nominal will be used instead.
Depreciation: Debited when depreciation is applied to used vehicles
Preparation accrual: Debited when a PDI is raised with estimated preparation turned on. This is where the accrual value will go.
Profile stock: This allows you to have different stock nominal codes for new and used vehicles depending on what profile they are on. This will replace the vehicle stock nominal code but acts the same. Please note this button is only available if the profile limit is set at 1, if it is more than this profile stock cannot be used.