Within Vehicles > Parameters > Parameters - Product Categories
These can be used to charge extra costs to a vehicle, either via the customer order, via workshop or directly from stock management. You can change the parameters in here for misc costs to do different things and show up in different places as well as assigning what stock, control, sale and cost of sale nominal codes get hit when these are posted.
Costs can be exported from this screen into excel so you can make amendments and import this back into the system. This export cannot be used to create new misc costs but allows a more efficient method of assigning nominal codes
In order to set up a misc cost you will need the below details:
To Set up a new Misc Cost - you will need to double click into the Product Categories (Top box) click Next button which appear in the "product Category Description Box" (Bottom Box) Complete all the below details required to set up a new cost. Once you have entered all details click save
Description: This is the name of the misc cost
Type: From here you can select if the cost is preparation, accessories, pre or post VAT. Only one misc cost can be set as preparation and only one can be set as accessories but you can have as many pre or post vat costs as required.
Negative payment: This dictates whether a negative figure can be entered against this misc cost to bring down the invoice total.
Cost only: If this is set to yes you are saying that this cost will not be passed onto the customer at any time. Therefore any costs with this set to yes will not show in the customer order screen.
Within deal profit: If this is set to yes the cost will affect the profit of the vehicle in the Deal Book when the Report Type is set to 'Profit By Deal'.
New/Used: You can use this to make a cost only applicable for new or used vehicles, alternatively you can select both for it to be available for new and used.
Default sales price: This can be used for assumptive sales, if a value is entered here every customer order will automatically have this cost attached to it at the value you declare here. This can be manually amended or removed from the customer order, This can also be left blank if you do not require a Default price to appear in sales orders.
Purchase ledger GRNI/Purchase ledger account: These two parameters work in conjunction with one another, if purchase ledger GRNI is set to yes a purchase ledger account must be entered. This means when the cost is raised it will create a GRNI entry so you can post an invoice against this in the purchase ledger. This allows for easier tracking of what you owe and need to pay. The purchase ledger account can be changed at the point of posting the cost but will default to what is entered here.
Template cost/accrual value: If template cost is set to yes an accrual value must also be entered. Putting this to yes give you an additional pop up box when bringing the vehicle into stock so you can post the cost to the vehicle straight away. You can amend the cost of this but the accrual price will be the default amount. You are able to cancel out of this pop up box if you do not require this costs against this vehicle.
Linked profile: This allows template costs to only be available on vehicles which have one of the profiles specified here. However if this is used the cost will automatically be posted to any vehicle with this profile, there is no opportunity to cancel the posting or amend the value.
Contract Type: allows a Contract Plan to be associated
New/Used nominal codes
Stock account: This nominal will be debited when the misc cost is posted to the vehicle if the vehicle has not yet been invoiced. This will be credited when the vehicle invoice is posted.
Control account: The control account will be credited when the misc costs is posted to the vehicle if the vehicle has not yet been invoiced. This code should also be used for the cashbook payment of this cost if the purchase ledger GRNI option has not been enabled.
Type of sale nominal codes
These must be set per each type of sale as this posting only gets made once the vehicle is invoiced.
Sales account: This is debited if the cost is posted before the invoice is created and credited when the vehicle invoice is produced. Please note if a cost is set as costs only you can leave this blank.
COS account: This is credited if the cost is posted before the invoice is created and debited when the vehicle invoice is produced.