The Credits Given report displays details of sales ledger and vehicle ledger credits given to customers.
When this option is selected, the report options below are presented:
The Report Type can be set as either Sales ledger or Vehicle ledger. (Note: Vehicle credit note reporting is not available prior to 12/06/14).
The Module selection is available when Sales Ledger Report Type has been chosen and allows the selection of Sales Ledger, Workshop or Parts.
The System User provides a dropdown selector of all system users. Sales Ledger account number ranges can be selected. Leave this blank for all accounts.
If the Vehicle report type has been selected, entry of a specific stock number (or wildcard) to filter the report on is enabled.
The Period option is available when Vehicles has been chosen as a report type. This allows for selection of a specific period or ‘All’.
Start & End date allows for entry/selection of date range for the report. These are mandatory for Sales Ledger reporting and if ‘All’ has been selected in the Period for vehicles reporting.
This report can be consolidated at Division, Company or Enterprise level if required, select the appropriate level of company structure at which to produce the report. This is restricted to selection of company structure allowed for the user access rights.
Select ‘Create Report’ to generate the Sales Ledger report as displayed below:-
The report displays the account code and name, the reference number, date, value of the transaction, the source department and person who created the original invoice. Each credit note can be viewed by double clicking on the line representing it on this screen:
The credit note can be re-printed or emailed to a recipient.
Select ‘Create Report’ to generate the Vehicle Ledger report as displayed below:-
The report is sorted in Stock Number order but can be re-sorted by clicking the column header if necessary.
When clicking on a row in the report (but not on the Stock Number field) the associated credit note will be displayed with the standard Print and Email functionality available on the popup.
Clicking on the Stock Number will present the stock card for the vehicle.
The reports can be printed or exported (as a CSV). The export contains extended data applicable to the credit note.