The End Of Period stock list is designed to enable users to view vehicle stock as it exists on
the system, and also to view nominal values that have been posted as a result of processes
being completed on the individual stock cards.
This report is used to aid the reconciliation of vehicle stock to nominal ledger values, as any
vehicles with a discrepancy between their stock value and their nominal ledger value can be
reported:
The top section of the screen is used to apply filters to the report displayed, in a manner
consistent with the other stock reports available from the Vehicles module. Selecting a nominal
code will display only vehicles that have made postings into the code specified. Once ‘Create
Report’ is selected, the screen displays as below.
Each stock vehicle is displayed as a line on the stock list – these lines can be used to access
the vehicle stock card as normal via a double click. The stock number, vehicle, and status are
displayed – the ‘First Period’ column displays the system period used to bring the vehicle into
stock. The ‘SIV’ column displays the SIV of the vehicle – the ‘Nominal’ column displays the value of the vehicle held in the nominal ledger, and any variance between the two values is displayed in the ‘Variance’ column. The ‘DIS’ column displays the number of days the vehicle has been in stock.
The section displayed at the bottom of the screen shows the nominal codes that have had
transactions posted to them via the vehicles module during the accounting period selected. The
code is displayed, along with the code description and the total value posted to it.
The ‘Edit Age Bands’ button allows the Used Summary End Of Period Stock List Report to be
aged according to the requirements of the user as shown below.
Once set, the age bands can be saved using the ‘Save’ button and displayed using the ‘Use
Selected Bands’ button.
Prior to creating the report, change the reporting options to display the used stock list and set
the report type to be Summary.
Click ‘Create Report’ to display the report using the designated age bands to display the stock
list aged by vehicle profile.
To print the End Of Period stock list, select the ‘Print Report’ option.
Please note that it is advised that this report is used at the End of Period only for correct results when reconciling.