Vehicle cheques can be printed at the end of the cash book vehicle payments routine. To activate this facility, two parameters need to be set.
Nominal Ledger > Ledger Parameters > Bank Accounts Details
The drop down parameter labelled ‘Cheque Type’ allows the selection of a cheque type from the list available in the system.
Vehicles > Parameters > Parameter Tab
Parameter Type = Miscellaneous
‘Allow Cheque Printing for Vehicle Payments’ defaults to ‘No’ but should be set to ‘Yes’ to activate this functionality.
If both parameters are enabled, a prompt for cheque printing will appear after selecting the ‘Close’ function in the Cashbook > Payments > Vehicles function.
Click ‘Yes’ and a pop up screen appears into which the cheque number should be entered. Click in the bottom half of the box to search the CRM records for the payee record. If the payee does not exist in CRM, a new record can be created. Ensure that the name or company name is spelt correctly as this will appear on the printed cheque.
Click ‘Accept’ and ensure that the cheque stationery is in the printer. Click ‘Next and a print preview of the cheque and remittance will appear. Print this cheque/remittance and if printing problems occur, a reprint can be requested.
If the print is correct, decline the reprint and a daybook can be printed if required.