If a part payment against an existing outstanding transaction is required, post an unallocated payment onto the Purchase Ledger account.
Then go into Purchase Ledger > Processing > Allocate Payments, allocate the part payment value against the full amount of the transaction or transactions.
Click ‘Accept’ and a pop up screen will appear identifying that there is a difference between the amounts allocated against each other.
Click ‘Part Pay’ and enter the transaction reference that is to display against the outstanding balance transaction.
Click ‘Accept’ and the process will be completed and a daybook report will be presented to be printed if required.
If the purchase ledger account is now displayed in the enquiry screen, the transaction and payment have a status of cleared. A new invoice transaction dated the same as the date the allocation was completed, has been created with a status of ‘Queried’.
Once the manual purchase ledger payments are posted, a remittance for each supplier account will be stored. These can be printed within the: Purchase Ledger > Processing > Remittances option on the main menu.
Once printed, they can be removed from the file. See Remittances section of this guide for more details.