Within Cashbook Payments, and the option of Purchase Ledger, there are a few types of payment options that are available to use, these are:
Total Account Balance
This will post a payment for the current balance, less any logged or queried invoices, on the account.
The payment will be automatically allocated against the outstanding transactions once the transaction is accepted.
The banking date will default to the current date but can be changed to any date within the selected accounting period.
Due Invoices And Credits
This will make a payment equal to the value of all due invoices less any credit notes.
Logged, queried and invoices that have not reached their due date, based on settlement terms and payment schedule held against the supplier account, will not be paid.
The banking date defaults to the current date but can be changed to any date within the selected accounting period.
Selected Items
This is the default setting and displays a list of all transactions against the account where individual items are selected for payment.
Any difference between the payment value and the invoice value is automatically taken as a discount posting to the discount taken nominal code held within the accounting group attached to the supplier.
A part payment cannot be made.
The banking date defaults to the current date but can be changed to any date within the selected accounting period.
Un-allocated Payments
This is used to post a payment for an invoice that has not yet been posted to the Purchase Ledger account.